Yacht Charter Ibiza Documents: Passports, Customs, APA, Insurance

Yacht charter from Ibiza requires more paperwork than a hotel night and less than a private-jet flight. Most of it is filed by the office before you arrive; some of it you bring to the dock. Below is the complete list, the purpose of each piece, and what we file on your behalf.

What you bring

• Passport (every guest, including children).Required by Spanish Maritime Authority for the embarkation log. National ID cards work for EU residents. Bring the actual document, not a photocopy.
• Driver's licenceif you want to drive the tender. Most insurance policies require ISO power-boat certification for tenders over 6m; check with the office in advance.
• Dietary brief(signed). We send a form 7 days before; the chef re-provisions based on it.

What we file before you arrive

• MYBA charter contract — the industry-standard agreement. We send draft, you sign, we counter-sign with the owner. Allow 48 hours before charter for closing signatures.
• APA notification — the 25 – 35 % provisioning allowance, transferred to the owner's account before embarkation. We coordinate the wire; the SWIFT confirmation goes to your lead charterer.
• Charter insurance certificate— Spanish coastal authority requires proof of charter third-party cover. The owner's broker holds the policy; we file the certificate.
• Embarkation log — filed at the marina office before cast-off. Names, passport numbers, dates of birth.

EU vs non-EU guests

For EU residents embarking in Spain and staying in EU waters, there is no customs declaration. For non-EU residents (Swiss included), Spain treats charter embarkation as a port entry — passport stamp required. Allow 15 minutes at the marina office; bring the embarkation log.

Crossing to Algeria, Morocco or Tunisia (rare from Ibiza but possible) opens a separate customs file — three weeks of advance notice, fuel-bond declaration. We handle the paperwork; let us know at quote time.

The damage deposit

Held against accidental damage during the charter (a broken glass, an over-set winch, a tender bump). On a weekly charter this is typically €15 – €25k held in escrow by the owner's broker. Refunded at disembarkation. On day charters: €1 – €5k against the card.